Tech

Backup Software for Law Firms

Those looking to boost their company and get more from the work that they do are in luck. Not only can you increase your overhead with the right in-office programs but staying on top of things and keeping backups also helps streamline your office even more than it is. This is something that you cannot just get from anywhere. There are specific features that you want to have with the software, so it is important to read about the software choices before choosing one. This way, you can do the research and know the information you need before choosing which to go with. You can feel confident about your software, the information that you have and hold onto, as well as the backup software that you have decided to move forward with. Here is more information about that software that so many lawyers’ offices are going to need. What is Backup Software? Backup software is a common software that every company and household should have for their computer systems. Backup software is essential at making sure that all of your data is protected, safe, and ensures that you never lose any data at any point because you have a copy of it. Backup software is a program that works for you. It takes your information on a system and stores it on their system. This way, you have two copies of the same system, program, or network so that you’re easily able to grab the second copy should something happen to the first. Companies that have sensitive information generally use these programs to ensure that if something is lost, they have a backup that tells them what it is. These programs are essential for the smooth operation of any company. Why Does a Lawyer’s Office Need This? A lawyer’s office will need any sort of protection for the data that they store and have. This is sensitive data that their clients give them. This is data that should not be given away. If the data is lost, this could be detrimental to the business and can cause them to lose clients, and even cases because of the lost information. Don’t let this happen to your office. With backup software, you not only keep your information safe, but you have a backup of all the data that might become lost on the main network. This is essential because anything could happen. Information could be accidentally deleted, it could be lost, misplaced, or anything else. It is important to have this information in another place for you to use. This backup can be stored on a disc somewhere or even a virtual platform that you can access all of the information on when you need it. You won’t have to worry about not having access to the information, which tends to be a worry for most. You have access to the information 24/7, giving you confidence knowing you have the right backup when something happens, and you need to use it. Backups are essential. They are important for any business, especially a lawyer. Make the most of the information that you’re storing and keep a copy of it in case something was to happen. Learn about the benefits of this type of software to find out if it is right for you. How Do Backup Services Work? A service that provides data backups is software or a tool that you install onto your system, and you can then use all of the features and capabilities of the software. You can choose the settings and specifics that work with you and your office. Usually, the program would create backups every 24 hours, or whatever you set the time for. The backups are stored online in the cloud usually. The information and files can be accessed at any time by the owner of the office. You can then keep backups of all your information in one place. If something happens to your system, these backups will be able to restore all of the information that you put into it. These backup services will walk you through how their specific programs work. This way, you will be able to know more about how to work the services and if they’re right for the needs you have. This is important when looking into any service. Having an idea of how they can help you, how they work, and how they benefit your office is great to know. Read on to find out more. Benefits of Backup Software Backup software comes with a number of benefits that are great for any office, not just a lawyer. However, when it comes to a lawyer’s office; the software can really provide the maximum in benefits for these professionals. If you’re wondering what these benefits are, or what you can get from the use of this software backup plan then read on. • It is one of the most reliable ways to save your information and data• Eliminate any backups that might not have been as beneficial• Improves the compliance safeguards that the company should have in place• Reduce the overhead costs that your business has to otherwise pay for• Better manage the IT resources that your company has and uses on a daily basis• Have more security for file transfers and other file movement that you have to do within your office and outside of it• Have better regulatory compliance for the documents and data that you’re storing on the system• Have better ransomware and malware protection with the use of the program• Restore and backup your information as many times as you need too• Have better control of data redundancy and replication with the system that automatically detects it• Have a higher utilization of the internet when you’re using the program• Data tiering is offered for this type of software, so you can choose which you feel is best and have better cost savings and control over which program you use• Have immediate access to files in the cloud whenever you want• You’re easily able to better scale your business with cloud backups• Have more flexibility in the work practices that you have throughout the office• Access to automatic updates, giving you less to think about• Collaborate with your team effectively and efficiently• Continue your business with the right tools• Build a stronger, better, and more motivated law practice when using high end technology to run the office With so many benefits, and even more that aren’t even mentioned; it is no wonder why so many law offices are making the switch. You want to have backups of all the data that you need to use within the office, and in the court room. Even those older files need to be put somewhere. Hold them in a place you can trust in. What About Security? The security of backup software is important to look into before choosing which program is going to offer you the most. You want a program that is going to secure you from start to finish. Without the right software for this, you will find that it leaves your information up in the air and liable for anyone to grab. You don’t want this as a law office, or any professional office. Protect your data with the right backup plan. This plan should provide you with more information about the security that they are offering, so you know what you’re getting when you work with them. You can find that most of the cloud and static based backup programs and services ensure that they use the latest in data encryption technology. They don’t want your data breached as much as you don’t. This is something that they take seriously, especially those companies already working with high end companies that have sensitive data they are storing. Security is always important. Making sure you’re working with a system that provides the necessary protection is essential. Choose the right program, choose the right backup and security. Types of Data Backup Systems There are a number of data backup systems available for you to use. There are mainly three types of backups that you can get, and then two different places you can keep the information that is backed up. The choice is yours, as well as the software provider on which you choose to go with. There are three main types of backups that you can expect to get for your system. Full back up, differential backup, and an incremental backup. The type you get depends on your needs, as well as what the software program is able to do for you. Full Backup A full backup is a total backup of your entire system. The backup will include all of the data and information that is on the current system. When something breaks, or is lost, this can restore the entire system how it was before. Almost everyone has heard of a full backup before, because this is the one that is highly recommended. Differential Backup Full backups take time to get all of the information and since this information is always changing, having to do it many times is important. However, there is a way to streamline the process and get more from the backup. This is where a differential backup comes into play. This type of backup is when you’re able to back up the entire system, but you do so in a way that breaks up what you back up by different days that you back it up on. You can back up 4GB on one day and then the next day, do another 4GB, and switch out as you go with any information that might not be necessary or was old. Incremental Backup Incremental backups are shorter than differential ones because they take less time, and less space. In theory, differential backups can keep taking longer and longer, while using more resources. This is not practical for a lot of people. Incremental backups are a more practical solution for those who want to save data, but save time and resources, as well. You will use the different files to capture different areas of your computer that take just ten minutes each. This way, you have multiple copies of different areas. This will take you less than an hour to back up smaller areas, and you can update as you go and as things change. How You Store Your Information How you store the information matters. You can store it on a hard copy, such as a disc or flash drive or even an external drive. You can also keep it on the cloud so you’re easily able to access the information whenever you want. This is a great way to keep your information wherever you are because you can literally grab anything from the cloud whenever you have internet access. Of course, for the cloud storage, you have the utmost in security. Not just anyone is able to go on the cloud and get this information from the system. You’re only afforded this access to your information and data that is stored on the system. The cloud is always there, and it is always forgiving to provide you with your backup copy. Plus, there is infinite space that can be used for this information. Why Back up Data for Lawyers Backing up data for lawyers is important. It is important for any company, but it is especially important for lawyers. Lawyers today are always on the computer, and this is where the majority of their information is stored and used. Due to this, it is important that this information is kept safe and secure somewhere. Losing the information on the computer systems for a lawyer could be devastating. Claims and cases depend on the information that is stored on these devices and when the information is lost; this could throw the entire case. This is not something that any lawyer wants to deal with. Whether it is document creation, storing, case files, scheduling, tracking and billing, or anything else in between; all of this information is important, and it is necessary for the law office to run. Protecting it and keeping it safe should be something that is at the forefront of what you want for your law office. What works for someone else might not work for you, either. If you’re told to back up your information and files a specific way that is not using a program, software, or other services then it is important to learn more about backing up your information. Check out some of the best ways to choose the program, software, or service that works with you and your needs. You’ll be glad you did when you see the available ways you can get your information and files covered and protected. Choose the Best Program The best program is the one that works with you and the needs you have. You should feel good about being able to take the next step and keep your files safe within a specific place. Your firm needs to protect itself from any threats that might come up. This is a serious matter, and without choosing the right program, software, or service for your backup, you might be leaving your information up for grabs. Don’t be vulnerable, and choose the right company for your back ups. Here are some tips for choosing the best program for your back ups. User Friendly User friendliness of a program is important, especially if you’re not someone that is familiar with technology all to well. This will provide the best way to back up your own information without feeling lost while doing so. It should be easy to follow and do with minimal complications. Flexibility The scheduling and other aspects of the program should be flexible. They should be flexible enough to fit into your office, and the needs you have. This is important because you want the entire office to use it, and it should work with you on your own terms. What Does it Back Up? Some programs do not backup everything. This is a common misconception and something that a lot of people look over. You want to consider what you are going to be backing up (client files, scheduling, documents created, etc.) and then find out if the service is able to back up those specific files. You don’t want to purchase a service only to find out it is not able to provide you with the backups you actually need for your system. Customer Service The customer service that you get with the company is going to make a huge difference. You want to not only make sure you can get a hold of them in the best way for you, but that they are reachable. In addition to this, when you speak with them, they should know what they are talking about and able to provide you with some insight on what might be happening. This way, you are talking to a professional company that knows what they are doing and can actually provide you with some direction. Security and Compliance The data that you put into the system should be protected and secure when you do so. You want to work with a company that complies with data security. Security is important, especially in a lawyer’s office where confidential information is passed around. You don’t want the wrong hands to have the information, which means that backups need to be secure and safe. Check out their compliance with data security to ensure they’re up to speed with the latest encryption and laws. The Costs The cost might not be a huge part of why or how you choose the company to work with. That is okay. You can choose the company based on the costs that you’re getting from them or choose based on the services and what works with you. Check out the amount prior to signing up with one and ensure there are no hidden fees. In addition to these costs, you also want to make sure that you’re choosing a company that also charges an affordable amount for the storage space that you’re going to need for the files. Everyone is different for price and size, so it is important to look into both to find out what fits best. How Scalable is it? You want a system that works with you. If you’re growing and the system cannot grow with you then you’re not going to want to use them. You want a company who can grow with you and provide a more scalable way to run your business and keep your information in one place. Reliability How reliable is the company and the services they are providing? You want to work with a company that is able to offer the best services and is the most reliable. This can be done with a bit of research and trying the service out. Up and Down Time The amount of time that the service is up and how much of the time it is down is going to make a difference. You can usually find this on the website, or by asking the company what they feel their up and down times are. These are important because you don’t want your entire computer system to be down when you’re trying to work with a client or input information. It is important to look into the different systems available. However, you don’t want your law office to not have the information you need stored. Make sure to choose a company you feel the most comfortable with. Once you do, you know you’ve made the right decision because of the benefits that follow from having the system in place in your office. When you’re ready to take the next step and put your files away then now is the time to do so. You can feel good about being able to enjoy all that comes from this type of service, especially as a lawyer. Know your case and office files are secure. Choose a service today.
Tech

SMART Attorney Software: Providing Organization, Structure & Access

Managing a law firm is no easy feat. It takes someone who cannot just organize correctly but stay on top of the day-to-day tasks that keep the law firm running. There are many ways to go about doing this. You could always hire a secretary (or five!), you could hire more attorneys to take on some more work, you could even find software that is able to organize and keep a tight ship. Whichever option you choose to go with, the most economical one would be to find a software program dedicated to helping you run those day-to-day operations. Whether it is storing information, assigning tasks, managing workers, or creating a full-on day plan; the use of SMART Software for an attorney’s office would be ideal. SMART Attorney software is constantly changing in a world of technology. Due to this, it is important to keep up on the software that is introduced to you. You want to have a program that basically runs your firm, and with SMART software, it is something that can keep everyone on track, in line, and on task. It’s what every law firm needs in-office. Learning more about SMART attorney software can help you make a more informed decision on whether this product is right for your firm. With software that helps you manage the day; you’re better able to focus on the work at hand. This allows you to offer your clients more hands-on, one-on-one experiences. Read on to find out more about SMART software, as well as why it would make an ideal choice to go with for your attorney’s office. Be in control of everything that has to be done with the right software behind you. What is SMART Software? SMART Software is software or a program that is designed to help you plan efficiently, protect against any uncertainty, while also providing the most effective method at organizing and handling day-to-day operations. SMART Software not only works with you, but for you. This software helps you run your business accordingly, regardless of the type of business you’re running. This software is smart enough to keep things in the right spots, while bringing more to the table for everyone. With SMART Software, you input the information and let the program do the organization and setting up that you want done. Depending on the software, there are several features that come from using the product. You can expect to find: • Organization Tools• Automation of Tasks• Task Assignment• To Do Lists• Calendars• Time Tracking Abilities• Document Management• Contact Storage Of course, this is not a tight list that doesn’t allow for additional features. You will find that depending on the software, the features might differ based on the industry that requires it’s use. You won’t have to worry about not being able to have all of the features, or even having to use all of what is available. You’re welcome to enter into the SMART software and pick and choose which features, apps, and extras you want to have and use. While your software also doesn’t have to include all of this list. You do want to ensure that the software you choose to use for your firm is one that provides you with the features that will be the most helpful to you. SMART Software often also comes with integrations that can be used to connect your other software platforms to this one program. It helps you bring together those areas of the business that would otherwise be floating. With integration, you can use one SMART program for all of the other programs you own. While this software is SMART, it is not capable of doing everything that your business does need. It comes close, though. This is why so many law firms are deciding to make a switch and keep up on their offices with software that basically does the footwork for them. SMART software ensures that you have everything you need in one place, for the entire firm, not just you. Start using the software to keep your firm running today. How Does SMART Attorney Software Help You Run Your Firm? Not just help you run your firm, but our SMART Attorney Software is smart enough to keep your firm running. This software is made specifically to help attorneys manage their daily operations, while keeping them in line for all of their tasks, too. Whether it’s scheduling with clients or scanning court papers for later; the system provides an inclusive way to keep your operations in one secure platform. This type of software has provided the essential building blocks that attorney offices need. Whether you’re managing a handful of clients or thousands of them; SMART software helps you keep track of everything without having to worry about missing papers, stolen records, or any other mishaps that might happen. Here are some examples of ways that this software can offer the support that you need within your office. Documentation storage and filing is essential for any business who wants to keep their files organized. When you’re searching for a specific document, instead of a file cabinet, you can do a search on your database to find the specific docket #, name, or case that you’re searching for in half the time. Task assignment that is automated will provide everyone in your firm with a list of tasks that they have to complete. This automated process ensures that you’re getting the tasks done and on time. Time tracking can help you keep track of employees who are working on a task for you. This allows you to know how much time they’re putting into the work they’re doing for billing purposes. The calendar feature can help everyone stay on top of their appointments with clients. Not just that, but secretaries are easily able to book appointments using the same app, allowing everyone in the office to see the same results over one interface. Regardless of the specific needs that your law firm has, it is important to keep everyone organized and in the right place. This type of software program works not just with your firm, but for your firm. The product keeps your firm running, as this is what keeps everyone on task. What is the Most Beneficial for Your Attorney Office? The features that you find on these software programs are plentiful, but how many of them are actually beneficial to your firm? Many of the attorneys who have previously used this type of software found that the most popular and used products on the software included: • Organized Documents• Financial• Reporting• Time Tracking These top four software specifics are found to be the most useful for attorneys looking to stay organized and on top of their cases. This type of help is essential for any company, but when you’re all over and making sure to gather the right information for the right case; then this software would be the most ideal for you and the needs you have as an attorney. CasePacer is a software company offering the quality software that helps you keep your attorney’s office in check. This software was made for the attorney in a fast-paced firm who wants to keep on top of their clients and cases. Finding out more about how this software differs from the other competitors can help you decide if it is the right product. How This Software Differs CasePacer differs in many ways. It stands out in the industry as a leading attorney SMART software. This software provides those specific applications that keep your firm running smooth. For example, in the past, attorneys would have to write down everything inside and outside of the courtroom on pads of paper. This paper would be filed but with time, it breaks down and it can cause the information to be lost. With this software, all your files are digitally stored for you, so you never have to worry about losing out on this information. Whether you hand write the information and scan it in, or if you’re choosing to put it in through the system; you can find the perfect balance to keep all your records in one place, organized, and thorough. This was not possible in the past with just paper. Even with a spreadsheet of information, this becomes cluttered and unmanageable for those who need the information on the sheet. With an entire software system that files, organizes, separates, and helps you search; all of your documents are easily accessible and held onto for some time. The differing features is what helps you stay to the software that does it all, especially since you don’t have to do this all manually. The software takes care of all this for you, so you don’t have to. There are additional helpful tools and resources that you can use to your advantage when you’re a part of the SMART software team. Here are some great things to look out for when you’re considering SMART software for your attorney’s office. You might just find the exact tool you need and want, as your office might have a specific need for a SMART software feature over another. Look today. Manage Your Daily Work and Efficiently Run Your Business With the use of the SMART software built for attorney’s offices, you’re easily able to manage your daily workload, while also being efficient and effective at running your business. Not just efficient, but profitable for everyone who is looking to grow as an attorney. The best attorney software is the one that recommends everything for you. It keeps your office running smoothly, while ensuring that you have the best possible tools to help you manage everything from A to B. Using this software, you can be sure to grab the essentials that are necessary to run any sort of attorney firm. You can mix and match the specific apps and use only what you need. This way, you’re always in control of the specific management activities that must be done. The effective way that you run your business is what is going to keep the client coming in. The more organized your firm is, the better off you’re going to be when handling any cases. Here are some top benefits you can find when using SMART software as an attorney. Organized Being organized is one of the hardest things that many professionals struggle with. By using a SMART program, that is something that will stop. You will end up losing clients if you’re not put together. Make sure to make the most of the organizing that you’re doing, it really pays off. Filed All of your case files and any files necessary for court will be filed within the system when they’re entered. It creates separate folders for your clients, so you can not only stay organized, like we mentioned above, but also ensure that you have everything you need come trial. Time Tracker Keeping track of the court cases, the trials, and anything else you can think of can be done easily with the help of a time tracker that keeps you tracking all the time. When you’re counting down the time it takes for anything, or if you need a solid idea of a time; this is a great app to use. Share Information If you’re working within your firm with other lawyers, then having a way to connect, share, and provide each other with information is important. This system allows for that. With multiple functions, the entire team can continue to stay connected, while collaborating in one place. This also keeps the entire office organized. With minimal paper trails, you can reduce the number of trees that are wasted. You can also ensure that you have backups of all your files in one place with this program. Contacts Know who you’re connected to, who is in your contact book, and who you need to reach out to with the help of the contacts feature. This organizes all of your contacts in the most organized way, while providing you with more information about each contact. You can add notes to each person, especially if you have other bits that help you remember who every client is. The contacts feature keeps every law office organized and running efficiently. In addition to contacts, there is also messaging that you can use within the system. This way, everyone is connected regardless of where they are. As long as they’re signed into the system, they can message others in the group. This helps your teams collaborate in real time with a system that allows it. Calendars Calendars work to keep everyone on track. These can also make sure to alert you before you have something scheduled, so you don’t have to worry about missing it. Additionally, you can have clients or your secretary schedule on the calendar app for you. This allows you to keep all of your appointments and other special occasions, court dates, or anything else you have to remember in one place. Other Business Tools This is not an exhaustive list of tools that the SMART software can provide your firm with. However, it is a good-sized list to give you an idea of what to expect from this type of software. You can ensure that you’re using the other business tools how you need to use them, as well. These tools are useful at determining the best way to manage your business. Keep everything in one location, easily accessible to anyone in the firm that needs access. This way, the streamlined process is for everyone. Managing a legal firm is tough, and with the right resources and tools behind you, you can have an easier time managing. SMART Software Helpful Tools & Resources There are many helpful tools and resources you can use for your attorney’s firm. These resources offer you an inside look to the different SMART software programs you can get, what they are, how they work, and what specific tools come with the use of this type of software. These additional tools that come with this type of software will help you run your firm smoother. Use the resources below these tools to learn more about the SMART software you can be using for your firm. Loss Prevention Loss prevention can help your firm not only retain your clientele currently, but it can reduce the chances of having someone back out. You want to reduce any loss that you can, as you want to grow, and this can be done with the proper tools to keep you on top of all that needs to be done. Never worry about losing clients again with the help that this provides to users. Mobile Access Get access through your mobile device when you login to your account. This way, whether you are on the go, sitting at an airport, or at a doctor’s office; you can still run your firm the way you need to. You can check all of the apps that come with the program, chat with your co-workers, and ensure that everything is on task at the office. This program works to keep everyone connected, but also to keep the firm running as smooth as it possibly can. Social Tracking Social tracking is something that you want to have, especially when you want to follow up with those individuals on your social pages. The social media that you have out there should be tracked, measured, and then you can use the data that you get to follow up and create new clients through those leads that the program gives you. Other Tracking Other tracking is important because depending on whether a person looks you up on Google, or if you had someone open an ad or email from you then you want to know about it. You want to know when people are searching for you, so you can follow up with them and see what they needed. This other tracking is Important for that reason. You want to keep clients, but you also need to find new ones. This tracking helps you do just that. Accurate Cash Forecasting If you want to keep your business expenses and other finance information in one place, then this is where you can store that specific, sensitive information. The program is encrypted so that all of the information that is input into the system is never compromised. Protection is important, and when you want accurate cash forecasting; the program is able to do it for you. With many tools available, you can find that you will love one or a few of them. While this software does require a learning curve; it is still a great tool for everyone in the office to learn how to use. It can help to get everyone on board when they need to be. The software is made for teams, offering the best possible way to stay connected. Go above and beyond when it comes to the many tools available. You won’t need to worry about your firm going under or having workers not knowing what to do. With a streamlined program, you never have to worry about this. CP Direct offers a way to keep your firm running as smooth as it possibly can. Never have to worry about not having a software company that listens and hears you. As a number one provider for law firms across the country, you’ll find that this SMART software is unlike any other and built to help your firm grow. Once you have learned enough about SMART software, you should feel confident that this is software made for your firm. This is a software that is going to revolutionize the way that all firms do business. Keep your ship tight with the use of software made for you and your problems. Start your firm off right with SMART software behind you every step of the way.
Press Release

CasePacer announces the release of CP Vantage – the latest reporting and business intelligence tool.

Indianapolis, IN –  CasePacer has announced that they will be rolling out their newest reporting and intelligence tool, CP Vantage, beginning in the first quarter. CasePacer is a leader in intelligent attorney and legal firm software well-known for creating valuable tools with advanced functionality. CP Vantage gives firm users the ability to speed up analysis, and it has been specially designed for those with limited coding or programming knowledge. With this new program, users are given the ability to build their own reports directly in CasePacer without the hassle of downloading and formatting in a tedious Excel spreadsheet. CasePacer also understands that all firms are unique and that customization ability is crucial. With CP Vantage, users will be able to create, edit and share their own reports and visualizations. Users can also access the reports they need to easily navigate through cases, appointments, or other specific records stored in the system. Whether you are a business owner, office manager, paralegal, or case manager, you can efficiently view root cause analysis and intelligences in real-time. By integrating the functionality of a no-code interface and third-party resources, firms can easily access all their data from their internal records, CRM system, spreadsheets, and financials, in one place, with just the click of a mouse. With CP Vantage, it has never been easier to get an in-depth review of your firm’s performance. CasePacer is committed to transforming and growing its clients’ businesses by uniting technology, process, and expertise.  Using paralegals, developers, and expertly trained staff, CasePacer has successfully created intelligent legal case management tools to meet the needs of our clients across the country.  To learn more, go to https://casepacer.com.