News & Insights - Tech

Backup Software for Law Firms

Those looking to boost their company and get more from the work that they do are in luck. Not only can you increase your overhead with the right in-office programs but staying on top of things and keeping backups also helps streamline your office even more than it is.

This is something that you cannot just get from anywhere. There are specific features that you want to have with the software, so it is important to read about the software choices before choosing one. This way, you can do the research and know the information you need before choosing which to go with.

You can feel confident about your software, the information that you have and hold onto, as well as the backup software that you have decided to move forward with. Here is more information about that software that so many lawyers’ offices are going to need.

What is Backup Software?

Backup software is a common software that every company and household should have for their computer systems. Backup software is essential at making sure that all of your data is protected, safe, and ensures that you never lose any data at any point because you have a copy of it.

Backup software is a program that works for you. It takes your information on a system and stores it on their system. This way, you have two copies of the same system, program, or network so that you’re easily able to grab the second copy should something happen to the first.

Companies that have sensitive information generally use these programs to ensure that if something is lost, they have a backup that tells them what it is. These programs are essential for the smooth operation of any company.

Why Does a Lawyer’s Office Need This?

A lawyer’s office will need any sort of protection for the data that they store and have. This is sensitive data that their clients give them. This is data that should not be given away. If the data is lost, this could be detrimental to the business and can cause them to lose clients, and even cases because of the lost information. Don’t let this happen to your office.

With backup software, you not only keep your information safe, but you have a backup of all the data that might become lost on the main network. This is essential because anything could happen. Information could be accidentally deleted, it could be lost, misplaced, or anything else. It is important to have this information in another place for you to use.

This backup can be stored on a disc somewhere or even a virtual platform that you can access all of the information on when you need it. You won’t have to worry about not having access to the information, which tends to be a worry for most. You have access to the information 24/7, giving you confidence knowing you have the right backup when something happens, and you need to use it.

Backups are essential. They are important for any business, especially a lawyer. Make the most of the information that you’re storing and keep a copy of it in case something was to happen. Learn about the benefits of this type of software to find out if it is right for you.

How Do Backup Services Work?

A service that provides data backups is software or a tool that you install onto your system, and you can then use all of the features and capabilities of the software. You can choose the settings and specifics that work with you and your office. Usually, the program would create backups every 24 hours, or whatever you set the time for.

The backups are stored online in the cloud usually. The information and files can be accessed at any time by the owner of the office. You can then keep backups of all your information in one place. If something happens to your system, these backups will be able to restore all of the information that you put into it.

These backup services will walk you through how their specific programs work. This way, you will be able to know more about how to work the services and if they’re right for the needs you have. This is important when looking into any service. Having an idea of how they can help you, how they work, and how they benefit your office is great to know. Read on to find out more.

Benefits of Backup Software

Backup software comes with a number of benefits that are great for any office, not just a lawyer. However, when it comes to a lawyer’s office; the software can really provide the maximum in benefits for these professionals.

If you’re wondering what these benefits are, or what you can get from the use of this software backup plan then read on.

• It is one of the most reliable ways to save your information and data
• Eliminate any backups that might not have been as beneficial
• Improves the compliance safeguards that the company should have in place
• Reduce the overhead costs that your business has to otherwise pay for
• Better manage the IT resources that your company has and uses on a daily basis
• Have more security for file transfers and other file movement that you have to do within your office and outside of it
• Have better regulatory compliance for the documents and data that you’re storing on the system
• Have better ransomware and malware protection with the use of the program
• Restore and backup your information as many times as you need too
• Have better control of data redundancy and replication with the system that automatically detects it
• Have a higher utilization of the internet when you’re using the program
• Data tiering is offered for this type of software, so you can choose which you feel is best and have better cost savings and control over which program you use
• Have immediate access to files in the cloud whenever you want
• You’re easily able to better scale your business with cloud backups
• Have more flexibility in the work practices that you have throughout the office
• Access to automatic updates, giving you less to think about
• Collaborate with your team effectively and efficiently
• Continue your business with the right tools
• Build a stronger, better, and more motivated law practice when using high end technology to run the office

With so many benefits, and even more that aren’t even mentioned; it is no wonder why so many law offices are making the switch. You want to have backups of all the data that you need to use within the office, and in the court room. Even those older files need to be put somewhere. Hold them in a place you can trust in.

What About Security?

The security of backup software is important to look into before choosing which program is going to offer you the most. You want a program that is going to secure you from start to finish. Without the right software for this, you will find that it leaves your information up in the air and liable for anyone to grab.

You don’t want this as a law office, or any professional office.

Protect your data with the right backup plan. This plan should provide you with more information about the security that they are offering, so you know what you’re getting when you work with them.

You can find that most of the cloud and static based backup programs and services ensure that they use the latest in data encryption technology. They don’t want your data breached as much as you don’t. This is something that they take seriously, especially those companies already working with high end companies that have sensitive data they are storing.

Security is always important. Making sure you’re working with a system that provides the necessary protection is essential. Choose the right program, choose the right backup and security.

Types of Data Backup Systems

There are a number of data backup systems available for you to use. There are mainly three types of backups that you can get, and then two different places you can keep the information that is backed up. The choice is yours, as well as the software provider on which you choose to go with.

There are three main types of backups that you can expect to get for your system. Full back up, differential backup, and an incremental backup. The type you get depends on your needs, as well as what the software program is able to do for you.

Full Backup

A full backup is a total backup of your entire system. The backup will include all of the data and information that is on the current system. When something breaks, or is lost, this can restore the entire system how it was before. Almost everyone has heard of a full backup before, because this is the one that is highly recommended.

Differential Backup

Full backups take time to get all of the information and since this information is always changing, having to do it many times is important. However, there is a way to streamline the process and get more from the backup. This is where a differential backup comes into play.

This type of backup is when you’re able to back up the entire system, but you do so in a way that breaks up what you back up by different days that you back it up on. You can back up 4GB on one day and then the next day, do another 4GB, and switch out as you go with any information that might not be necessary or was old.

Incremental Backup

Incremental backups are shorter than differential ones because they take less time, and less space. In theory, differential backups can keep taking longer and longer, while using more resources. This is not practical for a lot of people.

Incremental backups are a more practical solution for those who want to save data, but save time and resources, as well. You will use the different files to capture different areas of your computer that take just ten minutes each. This way, you have multiple copies of different areas. This will take you less than an hour to back up smaller areas, and you can update as you go and as things change.

How You Store Your Information

How you store the information matters. You can store it on a hard copy, such as a disc or flash drive or even an external drive. You can also keep it on the cloud so you’re easily able to access the information whenever you want. This is a great way to keep your information wherever you are because you can literally grab anything from the cloud whenever you have internet access.

Of course, for the cloud storage, you have the utmost in security. Not just anyone is able to go on the cloud and get this information from the system. You’re only afforded this access to your information and data that is stored on the system. The cloud is always there, and it is always forgiving to provide you with your backup copy. Plus, there is infinite space that can be used for this information.

Why Back up Data for Lawyers

Backing up data for lawyers is important. It is important for any company, but it is especially important for lawyers. Lawyers today are always on the computer, and this is where the majority of their information is stored and used. Due to this, it is important that this information is kept safe and secure somewhere.

Losing the information on the computer systems for a lawyer could be devastating. Claims and cases depend on the information that is stored on these devices and when the information is lost; this could throw the entire case. This is not something that any lawyer wants to deal with.

Whether it is document creation, storing, case files, scheduling, tracking and billing, or anything else in between; all of this information is important, and it is necessary for the law office to run. Protecting it and keeping it safe should be something that is at the forefront of what you want for your law office.

What works for someone else might not work for you, either. If you’re told to back up your information and files a specific way that is not using a program, software, or other services then it is important to learn more about backing up your information.

Check out some of the best ways to choose the program, software, or service that works with you and your needs. You’ll be glad you did when you see the available ways you can get your information and files covered and protected.

Choose the Best Program

The best program is the one that works with you and the needs you have. You should feel good about being able to take the next step and keep your files safe within a specific place.

Your firm needs to protect itself from any threats that might come up. This is a serious matter, and without choosing the right program, software, or service for your backup, you might be leaving your information up for grabs. Don’t be vulnerable, and choose the right company for your back ups.

Here are some tips for choosing the best program for your back ups.

User Friendly

User friendliness of a program is important, especially if you’re not someone that is familiar with technology all to well. This will provide the best way to back up your own information without feeling lost while doing so. It should be easy to follow and do with minimal complications.

Flexibility

The scheduling and other aspects of the program should be flexible. They should be flexible enough to fit into your office, and the needs you have. This is important because you want the entire office to use it, and it should work with you on your own terms.

What Does it Back Up?

Some programs do not backup everything. This is a common misconception and something that a lot of people look over. You want to consider what you are going to be backing up (client files, scheduling, documents created, etc.) and then find out if the service is able to back up those specific files.

You don’t want to purchase a service only to find out it is not able to provide you with the backups you actually need for your system.

Customer Service

The customer service that you get with the company is going to make a huge difference. You want to not only make sure you can get a hold of them in the best way for you, but that they are reachable.

In addition to this, when you speak with them, they should know what they are talking about and able to provide you with some insight on what might be happening. This way, you are talking to a professional company that knows what they are doing and can actually provide you with some direction.

Security and Compliance

The data that you put into the system should be protected and secure when you do so. You want to work with a company that complies with data security. Security is important, especially in a lawyer’s office where confidential information is passed around. You don’t want the wrong hands to have the information, which means that backups need to be secure and safe.

Check out their compliance with data security to ensure they’re up to speed with the latest encryption and laws.

The Costs

The cost might not be a huge part of why or how you choose the company to work with. That is okay. You can choose the company based on the costs that you’re getting from them or choose based on the services and what works with you. Check out the amount prior to signing up with one and ensure there are no hidden fees.

In addition to these costs, you also want to make sure that you’re choosing a company that also charges an affordable amount for the storage space that you’re going to need for the files. Everyone is different for price and size, so it is important to look into both to find out what fits best.

How Scalable is it?

You want a system that works with you. If you’re growing and the system cannot grow with you then you’re not going to want to use them. You want a company who can grow with you and provide a more scalable way to run your business and keep your information in one place.

Reliability

How reliable is the company and the services they are providing? You want to work with a company that is able to offer the best services and is the most reliable. This can be done with a bit of research and trying the service out.

Up and Down Time

The amount of time that the service is up and how much of the time it is down is going to make a difference. You can usually find this on the website, or by asking the company what they feel their up and down times are. These are important because you don’t want your entire computer system to be down when you’re trying to work with a client or input information.

It is important to look into the different systems available. However, you don’t want your law office to not have the information you need stored. Make sure to choose a company you feel the most comfortable with. Once you do, you know you’ve made the right decision because of the benefits that follow from having the system in place in your office.

When you’re ready to take the next step and put your files away then now is the time to do so. You can feel good about being able to enjoy all that comes from this type of service, especially as a lawyer. Know your case and office files are secure. Choose a service today.